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Home | Case-Filing | Electronic Filing Information | Electronic Filing Reference | Working with PDFs


Making A PDF Text-searchable

 

Submitting text-searchable PDFs

 

All PDFs submitted to the Court must be text-searchable. Local Rule 25.1(e); Local Rule 25.2(b)(3).

 

How to determine whether a PDF is text-searchable

 

After opening the PDF, try searching for a word known to be in the document (preferably a word that appears on several different pages) by clicking CTRL-F and entering the word in the Find box.

 

PDF Search box

 

 

If the message below appears, the document is not text-searchable.

 

Search result error message

 

 

Alternatively, use the mouse to highlight a word in the text. If a single word cannot be highlighted and the entire page turns blue to indicate it is an image, the text is not searchable.

 

How to make a PDF text-searchable

 

The following instructions apply to making a PDF text-searchable in Adobe Acrobat Professional or Standard:

 

Click on Tools > Text Recognition > In This File.

 

Text recognition menu

 

 

 

The Recognize Text popup box opens. Select All pages, then click OK.

 

Text recognition

 

 

The text recognition process will proceed page by page. Please note that for a very long document the process may take several minutes to complete.

 

Enabling text-searchability in multiple documents at once can be accomplished by selecting Tools > Text Recognition > In Multiple Files.

 

Text recognition

 

 

The Recognize Text dialog box opens for adding the files or folders of documents to be made text-searchable.

 

Text recognition

 

When all the files or folders are added, click OK to start the text-recognition process. If numerous files or folders are selected, text-recognition processing may take quite a long time.

 

When all the pages in all documents are processed, try the same search to verify that each document now is text-searchable.

 

 

Last modified at 5/23/2016