(a) Definitions and Scope.
(1) Definitions. For the purpose of this rule, the
following definitions apply:
(A) “Document” means any paper submitted to the
court in a case, other than an appendix as
covered in (h).
(B) “PDF” has the same meaning as defined in LR
(2) Scope. This rule applies to all appeals filed before
January 1, 2010 (i.e., appeals with a docket number
beginning with “09-” or lower), and any other appeal in
which counsel is exempt from filing electronically or a pro
se party does not file electronically under LR 25.1.
(b) PDF Requirement.
(1) Counseled Parties. In addition to filing the original
document, a counseled party must submit a PDF
of every document unless counsel explains why submitting a
PDF of the particular document would constitute extreme
(2) Pro Se Parties. A party not represented by counsel is
encouraged, but not required, to submit a PDF of every
document, in addition to filing the original document.
(3) Format. Each PDF must be text-searchable. A PDF need not
include a manual signature.
(4) Submission of Paper Copies. Unless the clerk requests or the relevant local rule requires, and notwithstanding FRAP provisions addressing number of copies, a party must not submit a paper copy of a document other than the original.
(c) Email Submission. A party must email a PDF to the
electronic mailbox designated in (d).
(1) Email Subject Line. The email must include the following
information in the header’s “Subject” or “Re” line:
(A) the docket number; if a docket number has not yet been
assigned, the (i) the name of the district court or agency
appealed from, and (ii) the district court docket or
(B) the party’s name;
(C) the party’s designation in the case (e.g., appellant,
(D) the type of document (e.g., form, letter); and
(E) the date of submission.
Example of a proper subject line: # 01-2345-cv, ABC Corp,
Appellant, Letter, 01/02/09.
(2) Single Email Per Submission. When a party submits a set
of documents that are intended to be considered together,
the party must submit the PDFs of all those documents in a
(3) Single PDF for Motion. A party submitting a motion must
incorporate the Form T-1080 Motion Information Statement, the
memorandum of law, and all supporting documents into a
(d) Electronic Mailboxes.
(1) New Cases. In new cases in which the circuit clerk has
not yet issued a docketing notice, a counseled party must,
and a pro se party may, submit a PDF to firstname.lastname@example.org.
(2) Cases Involving Only Counseled Parties. After the clerk
has issued a docketing notice in a case involving only
counseled parties, a counseled party must submit a PDF to
the appropriate electronic mailbox, as determined by the
two-letter casetype code at the end of the docket number,
and subject to the following descriptions:
(A) ag, bk, op – email@example.com – cases in
which all parties have counsel and that involve an
administrative agency, board, commission or office; tax
court; bankruptcy; or original proceedings;
(B) cr - firstname.lastname@example.org – criminal cases
in which all parties have counsel;
(C) cv – civil cases
(i) email@example.com – civil cases in
which all parties have counsel and one party is the
United States or an official or agency of the United
(ii) firstname.lastname@example.org – all other civil
cases in which all parties have counsel; and
(D) pr – email@example.com – prisoner cases.
(3) Cases Involving a Pro Se Party. After the clerk has
issued a docketing notice in a case involving one or more
pro se parties, a counseled party must, and a pro se party
may, submit a PDF to: firstname.lastname@example.org, except
that in a case involving a pro se prisoner, a counseled
party must, and a pro se party may, submit a PDF to email@example.com.
(e) Time for Email Submission. A party must email the PDF no
later than the time for filing the original.
(f) Corrections. If a party corrects a document that has been
submitted as a PDF, the party must also email a corrected PDF.
The email subject line must identify the document as a
corrected version and set forth the information required in
(c)(1) with the submission date of the corrected version.
(g) Email Service. A party submitting a PDF must also email it
to all counseled parties and to pro se parties who have
(h) PDF Submission of Appendix. In addition to filing the
required number of paper copies, a counseled party must submit
and serve on all parties a text-searchable PDF of every
appendix on CD or DVD, unless counsel explains why submitting
a PDF of the appendix would constitute extreme hardship. A
party not represented by counsel is encouraged, but not
required, to submit and serve a PDF of the appendix on CD or
DVD, in addition to filing the required number of paper
copies. Each volume of a multi-volume appendix included in a CD or DVD must be identified as a separate, clearly-labeled document. (Example: Vol. 1 (1-300); Vol 2 (301-600).)
(i) PDF Not Provided; Unbound Copy Required. A party who does
not provide a PDF must file with the clerk one unbound copy of
each document. The party may not staple or otherwise attach
the unbound copy, but may use clips or rubber bands. When a
party files only the original document and no copies, the
original must be unbound.
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Title VII. General Provisions | Local Rule 25.2
Last modified at 12/15/2010